Minutes of the Business Meeting

August 2, 2016

 

The business meeting was called to order at 6:19 PM by President Reed Ostrander

 

Officers attending were Treasurer Bill Little. Members attending were Howard Cowgill, Jerry Dupont, Banks Edwards, Doug Fountain, Rick Simmons and Charles Tucker..

 

I. Reading of the Minutes

  A. The minutes of last month’s meeting were read by Banks.

    1. The following corrections were noted:

      a. Run session should be July 28 not June 28

      b. Flomaton setup should be 12:00 pm not 4:00pm

      c. Dothan take down on Sunday not Saturday

      d. No such thing as “Event Coordinator”

  2. The approval of the minutes, with corrections was moved by Charles, seconded by Doug and approved by the membership.

 

II. Treasurer’s Report

  A.      The Treasurer’s report was read to the club by Bill Little reporting that the current balance is $970.00.

    a.       The approval of the report was moved by Doug, seconded by Jerry and approved by the membership.

 

III. Announcements

  A.      The next Business Meeting will be held at 6:30pm at Bill’s Train Shed on Tuesday September 6th.

    a.       Members can arrive at 5:30pm to grill and eat dinner, then to stay after the meeting to run trains. Bill encourages all members to use the gate on the side street and disabled members can use the gate at the front of the house. [Note: the grill will be closed - Bill is teaching!]

  B.      The next Run Session will be held at 6:00pm at Jerry Dupont’s home layout on August 16th.

  C.      Options for storage of the Roundhouse Modules were discussed.

    a.       Bill can store the Modules in his other storage -building.

    b.       The Club could purchase a second trailer, but probably would be too expensive with a cost of $3,000 or more.

    c.       When the Club would want to transport the Modules, a U-Haul trailer could be rented.

                      i.      Bill volunteered to call about costs.

                      ii.      Daily cost ~$20

 

IV. Old Business

  A.     26th Wiregrass Model Railroad Show & Sale; Dothan AL

    a.    Saturday & Sunday, September 17th & 18th  

    b.    Setup at noon on Friday, September 16th

    c.    Run Times:

           i.      Saturday 9:00 am to 5:00 pm

         ii.      Sunday 10:00 am to 4:00 pm

    d.    Take down on Sunday the 18th at 4:00 PM

    e.    Jerry will be the Load Master.

    f.     Chip will be the Layout Coordinator.

    g.    Attendees for Fri., Sat., & Sun.:

        i.      Reed, Jerry, Howard, Steve & Rick

    h.    Attendees for Fri. & Sat. only:

                   i.      Charles and Bill

    i.      Chip’s attendance is dependent on his health status at the time of the event

  B.      Flomaton Railroad Junction Day; Flomaton AL

    a.    Saturday, September 24th

            i.      Leave Pensacola on Friday, September 23rd at 10:30am

         ii.      Setup at 12:00 pm, on Friday, September 23rd

        iii.      Run times are Saturday, September 24th 9:00 am to 4:00pm

        iv.      Take down will be on Saturday at 4:00pm.

   b.    Banks will be the Load Master.

    c.    Chip will be the Layout Coordinator.

    d.    Steve & Rick will not be attending.

  C.      Status of the Roundhouse Modules

    a.    All but 2 servos installed and aligned

    b.    Track wiring proceeding

    c.    New turnout installed for coal tower - track being laid

    d.    Digitrax Zephyr control unit purchased

    e.    12 pole wafer switch for roundhouse track control purchased

 

V. New Business

  A.      Revised shirt order to be submitted

    a.       Steve

    b.       Doug, large with no pocket

    c.       Howard, large with no pocket

  B.      Mobile Train Show; Mobile AL

    a.       Saturday and Sunday October 8th and 9th

    b.       Set up at noon on Friday October 7th

    c.       Layout coordinator, unassigned at this time

    d.       Load master, Sean

    e.       Attendees:

              i.      Fri., Sat., & Sun.: Reed & Charles

           ii.      Fri. & Sat.: Bill

         iii.      Fri. & Sun.: Rick 

  C.     Pensacola Interstate Fair; Pensacola FL

    a.       Thursday October 20-29.

    b.       Set up noon on Sunday October 16th through till Wednesday October 19th

    c.       The Club will show the Engine Service Modules at the Fair.

  D.     Pensacola Railfest 2016; Hadji Shrine; Pensacola FL

    a.       Saturday and Sunday November 18th  and 19th

    b.       Set up at noon on Friday November 17th

  E.      New locks for the trailer

    a.       Banks moved that Jerry be allowed to purchase 3 locks for the trailer at $9 each.

    b.       Charles second and the Club approved the motion.

  F.      Trailer repairs

    a.       The rear loading door hinge needs attending to.

  G.     The Club presented Howard and Doug their Member’s Handbooks.

 

VI. Club Welfare

            a. Another card for Steve’s mother who fell and broke her hip again.

 

The meeting was adjourned at 7:10pm

Many thanks go to Charles for taking the minutes of the meeting in my place.

 

Respectfully Submitted by

Stephen “Chip” Borona

Secretary PMRC HO Division

 

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